Thank you for your request under the Freedom of Information Act 2000.
We can confirm that Essex County Fire & Rescue Service (ECFRS) does hold the information you have requested.
Questions and final response:
Question 1 - I am writing to submit a Freedom of Information request for information related to the organisation's contracts register, procurement strategy document, and contact details.
Please find the detailed requests below:
1. Contract Register Request: I am seeking the full and entirety of the organisation's contract register or database.
The register should include the following columns/headings or something similar:
• Contract Title: The title of the contract, e.g., ""IT Services Contract"".
• Supplier Name: The name of the organisation providing the goods or services.
• Estimated Spend (Total or Annual): [Radio Button] Whether the estimated spend is for the entire contract period or annually.
• Contract Duration: The initial term of the contract in months.
• Total Contract Period: The total duration of the contract, including any potential extensions.
• Contract Extensions: The number of months for any potential extensions.
• Contract Start Date: The date the contract officially begins. •
Contract Expiry Date: The date the initial contract period ends.
• Contract Review Date: The date on which the contract should be reviewed for renewal or extension.
• Contract Description: A detailed description of the contract, this could include the purpose, scope, and key terms and conditions.
• Contact Owner: The name, job title, main contact number, and email address of the individual responsible for the contract.
• Contract Notes: Any additional relevant information, such as specific terms and conditions, risk assessments, or performance metrics.
• Department: The department within your organisation that the contract is associated with.
• Contract Award Date: The date the contract was awarded.
• Participating Organisations: Other organisations involved in the procurement process.
• Procurement Category: The category of the procurement, e.g., IT, Facilities, or Professional Services. [I will send you a list of categories]
• Framework Reference: The reference number of procurement framework.
• Central Purchasing Body: The organisation responsible for the overall procurement.
• Tender Reference: The reference number of the tender notice.
• CPV Codes/Pro-Class/eClass: Standard classification codes used to categorise public procurement. [Radio Button] On select they should be able to select the classes.
If any of the headings within your contract register has not been provided, please state this within your response.
Please provide the contract's register file in Excel format.
Our Contracts Register is published on our Transparency site here Contracts Register.
Question 2 - Procurement Strategy Document Request: Can the organisation provide a full version of their Procurement Strategy for the fiscal year 2024-2025?
If the Procurement Strategy is a strategic direction (2022-2025) instead of an annual plan, please provide an update document for 2023-2024. If an update cannot be provided, please provide information on when an update is planned to be published. We require the full document. If any parts of this document have been removed, please state this within your response.
Our current Procurement Strategy is attached. A revision of this document is expected next year, 2025.
Question 3 - Contact Details Request: Provide contact details of the person responsible for API or data sharing, including [Name, Job Title, Telephone, Email Address].
Provide contact details of the person responsible for the actual contract's register, including [Name, Job Title, Telephone, Email Address].
IMPORTANT:
1. If the organisation has a CRM system or a similar system, ensure there is a facility to download and extract contract data.
2. If providing a weblink to a portal, ensure that all contracts are included, as some organisations may only upload a small portion of their contracts.
3. For organisations planning to make an exemption around spend, clarify that the spend information requested is an overall figure, and a complete breakdown is not required.
Any enquires regarding Contracts and/or Procurement should be sent to purchasing@essex-fire.gov.uk . We hope you find this information useful.
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Incident and other data is published on our transparency site. Incident Data (essex- fire.gov.uk).
Please note that the response and data released to you as part of this request will be published on our website http://transparency.essex-fire.gov.uk/.
All requests will be anonymised and no personal information including contact details will be disclosed as part of this process.
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Thank you for your interest in Essex County Fire and Rescue Service, we hope this satisfies your request.
If you are dissatisfied with the handling of your request, you have the right to apply for an internal review.
Internal review requests should be submitted within two months of the date of your original email and should be sent to informationgovernance@essex-fire.gov.uk or sent to our postal address: Internal Review, Information Governance Team, Kelvedon Park, Rivenhall, Witham, Essex CM8 3HB.
Please ensure you quote the above reference number in all future communications.