Thank you for your request under the Freedom of Information Act 2000. I can confirm that Essex County Fire & Rescue Service does hold this information.
Please see below the answer to your request.
Final Response:
1, What Document / Records management system/s do you currently use? Please include the supplier/vendor name, software product name and version number.
We do not have a formal document management system.
1.2. What is the current annual cost for the solution?
£0 for the reason stated above.
1.3. What year was the solution first purchased?
N/A for the reason stated above.
2. Where are archived physical records / documents stored?
We do not hold physical documents.
2.1 How many physical records are currently being stored either by supplier or by Essex Fire.
Cannot speak for suppliers but ECFRS procurement does not hold physical documents. They are all scanned onto our drive and then the hard copies are disposed of securely.
2.2 If out sourced with a supplier please provide start/end date and spend for 2018.
Not outsourced
2.3. If managed in-house how much do you spend annually on physical storage of records? Including any building and staff costs.
This is unquantifiable owing to sporadic nature of the process.
3. Is there any agreements or projects in place to digitise paper records?
Not formalised, just done under the banner of ‘business as usual’.
3.1. If so, is this being done in-house or by a supplier?
In-house
3.2. If by a supplier, please provide details of who and when the contract started.
Not applicable
4. Can you please provide the name and contact details of the member(s) of staff that would look after the above 3 points.
We do not give out personal details about members of staff.
Thank you for your interest in Essex County Fire & Rescue Service.